Novotel · Leisure Club

Set up the club

Create the first administrator account. You can add colleagues afterwards.

At least 12 characters. A short phrase you will remember beats a clever short one.

Novotel · Leisure Club

Personal accounts

The club still uses one shared password. Enter it once to claim your own account — after this everyone signs in as themselves and the activity log shows who did what.

Novotel · Leisure Club

Sign in

Don't have an account? Ask your line manager.

One more step

Set your password

This account is using a password someone else chose, or one that no longer meets the club's minimum. Set your own before continuing.

At least 12 characters, and not your own name.

Leisure Club
Novotel
Leisure Club

Overview

Applications are waiting — they contain health questionnaires, so a manager or administrator needs to review them.

Awaiting payment

Recently added

Members

Everyone on the books, with their payment and renewal status
IDMemberTypeEmailPaymentRenewalStatusNotes
No members foundTry a different search, or add a new member.

Payments

Membership resets on the 1st of each month.

Still to pay

Paid

Applications

Online membership forms waiting for review — share the link:

Pool checks

Hourly poolside supervision — every 15 minutes for a lone swimmer
TimeNumber at the poolLone swimmerChecked by
No checks loggedLog the first poolside check of the day above.

Water testing

Daily pool and spa record sheet

Pool readings

TimeFree ClComb. ClTotal ClpHTemp.ByAction
No pool readingsLog the first water test of the day above.

Spa readings

TimeFree ClComb. ClTotal ClpHTemp.ByAction
No spa readingsLog the first spa test of the day above.

Controller against sample

Free chlorine ±1 ppm or pH ±0.3 between controller and sample means standardise.

Pool
Spa

Weekly check — Mondays

pH + temp. factor + alkalinity factor + hardness factor − TDS factor = Langelier Index.

Pool
L.I. 0.1 – 0.5—
Tap
L.I. 0.1 – 0.5—

Blocklist

People barred from the club — checked against members and applications
View only — adding or removing people needs a manager or administrator account.
NameEmailReasonAdded byDate
Nobody is barredAdd a name above to bar someone from the club.

Settings

Change your password

Team accounts

Each colleague signs in as themselves. Give them a starting password — they must change it the first time they sign in.

Roles need reviewing — accounts carried over from the old version were left as administrators. Set each one to the access it actually needs.

Backup

A full copy: members, payment history, applications, health questionnaires, attachments, pool checks and water tests. The CSV export is a summary for the accounts office — it is not a backup and cannot rebuild a member record.

Save it to SharePoint weekly. Cloudflare KV has no undo.

Housekeeping

Finds documents left behind by members deleted in an earlier version, application records with no member, expired sessions and guest questionnaires past their retention date. Run the check first.

Activity log

Add member

Member ID

Application

Monthly report

Import sheet

Excel or CSV. Every tab is read as one day — the date comes from the DATE cell, or from the tab name such as “June 30”.